Day to day tasks of the Insulae Draconis Seneschal
Check-list table for Insulae Draconis Seneschal.
This is my draft check list to help me keep on top of the requirements of the job.
I'm compiling more hyperlinked information which will include copies of previous mails sent for announcements and welcomes to officer etc.
My hope is that this will grow to where my successor will have a good head start from it, and will have a reference point for most routine aspects of the post. It should also help anyone interested in holding the post to decide if it is how they wish to spend their time. I'd estimate the average time spend on the job per week is about 10-15 hours. Hopefully as more and more things fall into place that figure will reduce.
Date/week |
Item |
Note |
January 1st Week |
Reminder of Letters for intent. |
Letters must be in for 3rd weekend approx. for next month's tournament. |
|
Start new discussion item on Officer's List. |
|
|
Send seneschals a reminder of Year end Reports being due on the 15th |
Read and acknowledge each report. |
January Mid-Month |
Letter for Bealfyr |
|
|
Compile regional report by 20th |
|
|
Follow up on any late reports |
|
|
Update on-line Seneschals roster. |
|
January 3rd Weekend |
Post reminder on events that still need bids |
Follow-up will take place at Officers Meeting at Viceroy next month. |
February Start |
Check all details for entrants in Viceroy. |
Announce list of competitors on regional e-mail list. |
|
Start new discussion item on Officer's List. |
|
February Mid |
Announce agenda and time for Officers meeting at Viceroy Tournament. |
Go over previous minutes and check all action points are dealt with or are but on the agenda again. |
|
Ask all officers to send brief report for officers meeting it they cannot attend. |
|
|
Letter for the Bealfyr |
|
February 3rd weekend |
Viceroy. Chair officers meeting. |
|
February End |
Publish proposed minutes of Officer's Meeting on the ID_O_ML |
|
March Start |
|
|
|
Start new discussion item on Officer's List. |
|
March Mid |
Letter for the Bealfyr |
|
April Start |
Start new discussion item on Officer's List. |
|
|
Send seneschals a reminder of Quarterly Reports being due on the 15th |
Read and acknowledge each report. |
April Mid. |
Letter for Bealfyr |
|
|
Compile regional report by 20th |
|
|
Follow up on any late reports |
|
|
Update on-line Seneschals roster. |
|
May Start |
Start new discussion item on Officer's List. |
|
|
Update memberships on Id-O-List. |
|
May Mid. |
Letter for Bealfyr |
|
June Start |
Start new discussion item on Officer's List. |
|
June Mid. |
Letter for Bealfyr |
|
July Start |
Reminder of Letters for intent. |
Letters must be in for 3rd weekend approx. for next month's tournament. |
|
Send seneschals a reminder of Quarterly Reports being due on the 15th |
Read and acknowledge each report. |
July Mid |
Letter for Bealfyr |
|
|
Compile regional report by 20th |
|
|
Follow up on any late reports |
|
|
Update on-line Seneschals roster. |
|
July 3rd week |
Post reminder on events that still need bids |
Follow-up will take place at Officers Meeting at Viceroy next month. |
August Start |
Check all details for entrants in Viceroy. |
Announce list of competitors on regional e-mail list. |
|
Start new discussion item on Officer's List. |
|
August Mid. |
Announce agenda and time for Officers meeting at Viceroy Tournament. |
Go over previous minutes and check all action points are dealt with or are but on the agenda again. |
|
Ask all officers to send brief report for officers meeting it they cannot attend. |
|
|
Letter for the Bealfyr |
|
|
Viceroy. Chair officers meeting. |
|
August End |
Publish proposed minutes of Officer's Meeting on the ID_O_ML |
|
September Start |
Start new discussion item on Officer's List. |
|
September Mid |
Letter for the Bealfyr |
|
October Start |
Start new discussion item on Officer's List. |
|
|
Send seneschals a reminder of Quarterly Reports being due on the 15th |
|
October Mid. |
Letter for Bealfyr |
|
|
Compile regional report by 20th |
|
|
Follow up on any late reports |
|
|
Update on-line Seneschals roster. |
|
November Start |
Start new discussion item on Officer's List. |
|
|
Update memberships on Id-O-List. |
|
November Mid |
Letter for the Bealfyr |
|
December Start |
No December discussion. |
|
|
|
|
December Mid. |
Letter for the Bealfyr |
|
|
|
|
December End |
Send thank-yous to officers list and regional list. |
|
Other Tasks
Parliaments
- Publishing time, date, and agenda in the Bealfyr and on-line before parliament as required in Operating Procedures.
- Updating operating procedures after Parliaments
- Having updates approved by Kingdom Seneschal.
- Sending updated version to Web minister, Chronicler, and announced in court.